July 5, 2016 ByDave Larson
At Sales & Marketing Technologies, we had a big task
ahead of us when we decided to pack up our stuff and move from a location we’ve
occupied for over 15 years into our new, but smaller office – but we did it! We
were functional during the transition and pretty much had it under control in 5
For those of you planning to move your business to new
quarters, here a a few tips to make your move easier.
#1 Shred Before You
There’s no reason to continue to drag around
your unused records. After 25 years in business we had A LOT of files. Start
ahead and scan what you need, and shred the rest. Make sure you keep
some part of your history. Someday you may be famous and you need to have some
thing to show for your journey.
#2 Hire a Liquidator
and a Recycler
Being in business 25 years as a technology company, there's no doubt
we had some retired electronics. For those, bring in a recycling company that
can dispose of your computers and servers properly. Don’t just dump them.
If the stuff isn’t too old, try selling it on eBay. Maybe
even try to make some of your moving costs back.
For furniture, call a liquidator. They will swoop in and
clear it out for you.
#3 Measure Your New
Found a new office? Make sure you measure all your spaces
and take full advantage of them.
#4 Plan Where Your
Furniture Will Go
Once you measure everything, make a plan of what office
features you’d like to include. Want an espresso bar? Make sure you find the
perfect spot (that also doesn’t end up sitting one poor soul next to a trash
#5 Plan for Efficient Workflow
With a new move, you can take the opportunity to restructure your workflow. Put
collaborative offices closer together, and make it easier for the team to be
productive and efficient.
#6 Label Everything
You’re unplugging cables, moving people’s boxes and computers; labeling everything helps to keep you organized and makes for easier unpacking.
#7 Test Cabling for
Data and Phones
Start this process about 6 weeks in advance. It
takes time to set everything up in the new location. Ideally, you’ll want to
make sure your phones, computers and Internet are all ready to go on day one. You don’t want to have to wait for someone to come fix anything while your
employees sit around.
#8 Check A/C the Week
Thermostats can be temperamental… Combine that with the
Florida heat and lots of windows and you could end up baking in an oven. Make
sure you stop by to configure the a/c to a comfortable setting.
#9 Paint Before You
Seems like an obvious tip but painting is much more
convenient before you move all your furniture in.
#10 Start Purging 4-6
Months in Advance
This process can take a while. From packing up boxes to
shredding any unneeded paperwork, moving takes time. Leave yourself plenty of
time to find your new office and follow the tips in this article in order to
have a smooth move.
- Leave your vacuum at your old location to finish
up any last minute clean up.
- Buy several carts to help move heavier boxes or
equipment. We found these to be very helpful!
We’re all settled into our new office and ready to partner
2170 West State Road 434
Longwood, Florida 32779
Call us at 407-682-2222 for a free consultation, or use our
contact form below to get started!